Anyone drawing up a PPWR Declaration of Conformity for the first time is usually looking for a completed example — not an empty template. The real question is not which fields exist, but what actually goes into them.
Below you will find a realistically completed sample for a typical shipping box used by an online seller. Underneath, we explain each field one by one: what belongs there, where to get the information, and the most common mistakes.
The completed sample
The following PPWR declaration of conformity sample shows a fully completed example for a shipping box in e-commerce — at original A4 size, exactly as the finished PDF looks. If you are looking for a declaration of conformity packaging template, here you get more than empty fields: concrete example entries for every item in Annex VIII.
EU DECLARATION OF CONFORMITY (PACKAGING)
IE · IrelandIn accordance with Regulation (EU) 2025/40 (PPWR), Annex VIII | Declaration number: DOC-2026-0042
Information on the economic operator
Role: Manufacturer (own brand)
Mandatory information under Annex VIII, point 2:Manufacturer: Sample Cosmetics Ltd, 14 Industry Road, Dublin 12, Ireland
Authorised representative: —
Additional traceability information (not required by Annex VIII):Repak membership no.: RPK-84213 VAT number: IE1234567X
Contact: compliance@samplecosmetics.ie
Identification and description of the packaging
Packaging ID: PK-SHIP-M-2026-01
Packaging type: Sales packaging
Description: Corrugated board folding box, 240 × 180 × 100 mm, with LDPE bubble wrap as protective packaging and paper tape. Use: shipping cosmetics products in e-commerce.
Additional traceability information:Associated product/SKU: COS-SET-200 Batch: 2026-08
Material breakdown
| Component | Category | Material | Weight | Disposal |
|---|---|---|---|---|
| Primary (sales) | Folding box | PAP 20 (corrugated) | 142 g | Paper/board |
| Protective | Bubble wrap | LDPE 04 | 11 g | Plastic |
| Closure | Adhesive tape | PAP 22 (paper) | 4 g | Paper/board |
Declaration of conformity and standards
We declare under our sole responsibility that the packaging unit described above complies with all applicable requirements of Regulation (EU) 2025/40 (PPWR).
- Heavy metal limits and substance restrictions met (Art. 5 PPWR, incl. PFAS)
- Design for recycling compliant with Art. 6 PPWR
- Packaging minimised to the necessary minimum per Art. 10 PPWR
- Labelling obligations met per Art. 12 PPWR
Standards/specifications: EN 13430:2004 (as guidance), internal material testing Rev. 3, supplier declarations dated 12 June 2026
Notified body: Not applicable
Place and date of issue, signature
Place, date: Dublin, 18 August 2026
Name/function: Anna Fisher, Managing Director
(legally binding signature)
Original A4 size — shown scaled down on small screens.
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Declaration number
An internal number you assign yourself. There is no prescribed format. All that matters is that it is unique and lets you find the document again in your records later. Many people use the year plus a running number.
Role
Legally decisive. Under Art. 3(1)(13) PPWR, the "manufacturer" is whoever places the packaging on the market under their own name or brand — even if a third party manufactures it. Anyone bringing goods in from outside the EU is usually an importer with their own obligations under Art. 14.
Manufacturer (name and address)
The full company name as registered, with a physical address. A PO box is not enough. If your company is based outside the EU, you also need an authorised representative established in the EU — their details go in the line below.
Packaging ID
This does not exist ready-made anywhere — you assign it yourself as an internal identifier for this packaging type. A descriptive code is useful so you can tell later which packaging is meant. Every different packaging needs its own declaration.
Packaging type
The PPWR distinguishes four types: sales packaging (surrounds the product at the point of sale to the end consumer), grouped packaging (bundles several sales units), transport packaging (for shipping, usually not visible to the end consumer) and service packaging (filled at the point of sale, e.g. a bakery bag).
Description
The most common weak point in practice. The description must be precise enough for an authority to identify the packaging unambiguously: material, dimensions, construction, intended use. "Box" is not enough.
Material breakdown
Here you need data from your packaging supplier: material type with recycling code and weight per component. Each component separately — box, cushioning, tape, label. For composites, a breakdown per layer.
Requirements met (Art. 5–12)
Not every requirement applies to every packaging. Art. 5 (substances), Art. 6 (recyclability), Art. 10 (minimisation) and Art. 12 (labelling) apply to virtually all. Art. 7 (recycled content) only where plastic is present, Art. 9 (compostability) only where it is actually claimed, Art. 11 only for genuine reuse systems. List only what applies — that makes the declaration more precise and, if ever challenged, easier to defend.
Standards and specifications
Since harmonised standards under the PPWR are still largely being developed, most companies enter their actual basis of evidence here: standards used as guidance, internal test procedures, supplier declarations with dates. For food-contact packaging, also cite Regulation (EC) No 1935/2004.
Place, date, name, signature
The declaration must be signed by a person authorised to sign for the company. By signing, the company assumes sole legal responsibility for conformity (Art. 39(4) PPWR). The date must not be later than the date the packaging was placed on the market.
Common mistakes
One declaration for all packaging. Every different packaging type needs its own declaration. If you ship cosmetics in three box sizes, you need three documents.
A description that is too vague. "Shipping box" without dimensions, material and construction does not meet the requirement for unambiguous identification.
Ticking every article by default. Confirming Art. 9 (compostability) when the packaging is not actually marketed as compostable means declaring something untrue.
Not keeping records. The declaration must be kept together with the technical documentation: 5 years for single-use packaging, 10 years for reusable packaging.
This sample is for general orientation only. All entries in it are fictitious. You are responsible for the accuracy of your own declaration.